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How to compress files and folders

To create a zip file on a Windows computer:

  • Locate the file(s) or folder you want to compress. If you select a folder, all the files in the folder will be compressed.

  • Right-click on the file (or multiple-selected files) or folder you want to compress, scroll down and select Send To, you should then see the Compressed (zipped) Folder option.

  • To select a consecutive group of files or folders, click the first item, hold down the SHIFT key, and then click the last item.

  • To select a consecutive group of files or folders without using the keyboard, drag the mouse pointer to create a selection around the outside of all the items you want to include.

  • To select non-consecutive files or folders, hold down CTRL, and then click each item you want to select.

  • This will create a zip/compressed version of the file(s) or folder(s) in the same folder.

  • Original files or folders will not be changed.

  • You may now send the zip file.

To compress (archive) files or folders in Mac OS:

  • Control-click or right-click on the file or folder (or multiple- selected files or folders) to be compressed (zipped).

  • On the pop-up menu, click Create Archive of "file name" (or Compress "file name" depending on your Mac OS version).

  • A zip-format compressed archive of the selected files or folders will be created on the desktop.

  • Original files or folders will not be changed.

  • You may now send the zip file.














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